Everything arrives by one route. Everything is paid from one account.
A closed loop removes the opportunity for loss rather than policing the behaviour.
Approved supplier, to parent, to master, to unit.
Goods reach a store by one route only: approved supplier, to parent supply control, to the country master’s warehouse, to the unit. Every movement is recorded at item level — SKU, metal, purity, weight, stones, supplier, cost, location, custodian and movement reference.
Approved supplier
Audited and approved by the parent before a single piece moves.
Parent supply control
Assortment, purity standard and allocation decided centrally.
Country master
Warehousing, customs, replenishment and the trade desk.
The unit
Receives, sells, and records every movement at item level.
Six things that cannot happen.
- A unit buying direct from any supplier, including one the parent has approved for the master.
- A master manufacturing, commissioning or privately labelling any product.
- A master appointing a supplier the parent has not approved and audited.
- A unit printing its own packaging, gift cards, business cards or stationery.
- A unit running its own campaign, discount or price promotion.
- Any purchase settled in cash at store level, in any amount, for any reason.
A store that holds no cash cannot make an unrecorded purchase.
Deposit
The franchise owner transfers funds in advance to the master’s designated trade funds account. No goods move before funds arrive.
Credit
The amount is credited to the unit’s May Trade Account and carried in the master’s books as a liability to the franchisee, not as revenue.
Authorisation
The store manager raises a purchase authorisation against the available balance, addressed to the division that will fulfil it.
Three-key release
The store manager raises it. The franchise owner permits it. The master’s trade desk validates the balance and releases it.
Fulfilment
The division dispatches, the balance is debited, and an item-level record is written against both the authorisation and the movement.
Reconciliation
Deposits, authorisations, dispatches and closing balances are reconciled monthly and issued to the unit and to the parent.
This is the part most jewellery networks do not have.
Most lose control at the second store. The loss is rarely dramatic — it is slow substitution. This system removes the opportunity.